Sometimes when a property is being sold either the seller or the buyer may be what we call a mail out. A mail out is when either party can’t be present at the title company for the closing. This could be due to several reasons. A few of those are maybe the seller has already moved and is now living out of state or the buyer may be moving to the area from out of state or either of the parties works out of town and due to a scheduling conflict can’t take off work.

When either party is a mail out there are two options they can choose from on how they want to handle receiving the documents.

Option 1: The party can choose to have the documents emailed to them together with signing instructions and a pre-paid shipping label to send the executed documents back to the title company.

Option 2: The party can choose to have the documents sent to them by Fed-ex. The documents will be marked with “sign here” tabs so that no signature line is missed, signing instructions and a pre-paid label to send the executed documents back to the title company.

The signing instructions for either option will tell the party to sign all documents in blue ink and to double check each page to make sure nothing is missed. If an area is not signed, the missed signature will delay funding of the transaction. It will also tell the party that they will need to send a copy of their drivers license back with the original documents that they executed and the fully filled out notary certification from the notary that notarized the documents.

A common thing that is done in certain situations is having the closing documents sent to a mobile notary. The mobile notary will print out all the documents, the return shipping label and the notary certification. Once they have set the time with the party that needs to execute the documents and the documents have been fully executed and notarized the mobile notary will be the responsible party for sending the original documents and copies of driver’s license(s) back to the title company.

As always if you have any questions we would love to answer them so please don’t hesitate to reach out to any of our staff. We look forward to working with you.